Received invoices (purchases)

Fetch the NF-e issued against the company’s CNPJ, register the recipient’s manifestation and import purchases as draft stock receipts.

The Purchases (received NF-e) screen queries the tax issuer for the NF-e (electronic invoices for goods) issued by suppliers against your company’s CNPJ (Brazilian company tax ID). You choose which ones to import into stock and can register the recipient’s manifestation.

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When to use

To receive purchases without typing anything and to record with the Receita (Brazilian federal revenue service) what the company did with each invoice (acknowledgment, confirmation, unawareness or operation not carried out).

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Before you start

• Active issuing company.
• Inventory module in the plan, to import.
• Nothing is fetched or imported automatically: everything starts with your click.

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Fetch invoices

1. Open the screen

   In Management > Tax & Fiscal > Tax Documents, click Actions and then Purchases (received NF-e).

2. Click Fetch received invoices

   In the window, choose under Which invoices: All (up to the 1,000 most recent) or Only those pending manifestation.

3. See the results

   The table shows Issue, Supplier (with CPF/CNPJ), Amount, Status, Manifestation, XML and Inventory. Use the Inventory filter to see Not yet imported or Already imported. To refresh, click Fetch again.

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Import into stock

The import creates a draft goods receipt, without changing the balance. You review and confirm it later in Stock receipts.

One invoice

On the row, click Import into stock. The action appears only on authorized invoices not yet imported.

Several invoices

Check the invoices and use Import selected into stock. At the end, Import completed summarizes what was imported and what remained pending.

Invoices that only have the summary need the Acknowledgment of the operation (ciência da operação) for the Receita to release the full XML. Notfy asks for confirmation (Release this invoice’s XML), records the acknowledgment and the XML arrives in a few minutes. Fetch again and import. The acknowledgment is a tax act of the company.

If the invoice was already imported before, Notfy does not create a second receipt for the same access key.

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Register the recipient’s manifestation

1. Choose the invoice

   On the row of an authorized invoice, click Manifest.

2. Select the manifestation

   Under Manifestation, choose one: Acknowledgment of the operation, Confirmation of the operation, Unawareness of the operation or Operation not carried out. The last one requires a Reason of 15 to 255 characters.

3. Confirm

   Notfy shows “Manifestation registered” or “The Receita rejected the manifestation”.

The manifestation is reported to the Receita and cannot be undone. If in doubt, consult your accountant.

Stock receipts

Review and confirm the imported receipts.

Suppliers

Suppliers created during import.