Expenses

Enter bills payable, classify by category and cost center, create recurring expenses and mark them as paid.

The Expenses tab controls what your company has to pay. Paid amounts feed the financial and accounting reports.

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When to use

To enter rent, payroll, suppliers and other costs, including those that repeat every month.

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Enter an expense

1. Open Expenses

   Go to Management → Financial → Expenses and click to create a new one.

2. Main Data tab

   Fill in Description / Title, Category, Amount (R$), Issue Date, Due Date, Supplier / Payee, Tax ID (CPF/CNPJ) and Cost Center.

3. Payment tab

   Enter Payment Method and Recurrence.

4. Notes tab

   Use it for internal notes and save.

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Categories

Operating Expenses, Payroll, Supplies / Materials, Services (Water, Electricity, Internet), Rent / Lease, Maintenance / Repairs, Marketing / Advertising, Taxes / Duties, Bank / Financial Fees, Travel / Transportation, Equipment / Technology and Other.

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Recurrence

Options: No recurrence, Weekly, Biweekly, Monthly, Quarterly, Semi-annually and Yearly. For recurring expenses, the system creates the future entries automatically.

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Mark as paid or cancel

On the expense row, open Actions:

• Mark as Paid: enter Payment Date and Payment Method.
• Cancel: the expense becomes Canceled.

Possible statuses: Pending, Paid, Overdue and Canceled. The list has filters by status and category and shows the total of the Amount column.

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Related pages

Financial reports

Expenses report and cash ledger.

Financial module

Overview.