Vehicles

Register car dealership vehicles (stock for sale) or workshop vehicles (customer vehicles), with photos, technical specifications, documentation and contract.

The Vehicles registry serves two scenarios: the car dealership, which controls the stock of cars for sale, and the auto repair shop, which records customers’ vehicles to link to orders.

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When to use

For each car for sale (price, photos, buyer) or for each vehicle that enters the workshop (owner, mileage, order history).

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Before you start

Vehicles (Registrations menu) only appears when the company’s segment is car dealership or auto repair shop, regardless of the plan. You also need the corresponding permission in your role.

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Register a vehicle

1. Click to create

   In Registrations > Vehicles, use the create button.

2. Vehicle Data tab

   Plate, Brand, Model, Year, Color, Mileage, Fuel, Status and the customer field: Buyer (optional) at a dealership or Owner at a workshop. The Price appears only at a dealership.

3. Vehicle Photos tab

   Cover photo (list thumbnail; without it, the first one in the gallery is used) and Photo gallery, which can be reordered and is kept to send to customers and ads.

4. Technical Specifications tab

   Version, Manufacture year, Transmission, Doors and Features.

5. Documentation tab

   Chassis (VIN), RENAVAM and FIPE code. In the Sales invoice section: NCM and Vehicle tax treatment, with ICMS and CFOP fields when needed. Confirm with your accountant, since a used vehicle usually has a reduced ICMS base or a margin regime.

6. Notes tab

   Internal notes.

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Status

Segment	Status
Car dealership	Available, Reserved, Sold
Workshop	Active, In Service, Inactive

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Actions on the vehicle

Action	What it does
Generate contract	Creates a contract document for a Customer or Lead, with the vehicle data.
Inbound invoice (purchase)	Issues the inbound NF-e for the vehicle purchase, already with the vehicle as an item. Appears when there is an active issuing company. See Inbound NF-e.
Delete	Blocked if the vehicle has orders or service records.

Relationship tabs: Orders, Sales Orders and Vehicle Attachments.

In orders, the Vehicle field only appears for companies in the workshop segment and lists the chosen customer’s vehicles. See Orders.

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Report

The car dealership has the Vehicle Stock Report. See Stock and vehicle reports.

Orders

Link orders to the vehicle.

Contracts

Contracts and signatures.