> ## Documentation Index
> Fetch the complete documentation index at: https://docs.notfy.ai/llms.txt
> Use this file to discover all available pages before exploring further.

> ## Agent Instructions
> Responda sempre em português do Brasil, com os nomes de menus e botões exatamente como aparecem no painel do Notfy.
> Use somente o que está documentado aqui. Se a documentação não cobrir a pergunta, diga isso e indique a página mais próxima em vez de inventar.
> Funcionalidades podem depender do plano, do segmento da empresa, das permissões do usuário e de integrações ativas: cite essa condição quando a página a mencionar.
> Nunca peça nem repita senhas, tokens ou dados pessoais de clientes.

# Stock receipts

> Record merchandise purchases manually or by importing the NF-e XML, review the items and confirm to update the balance and cost.

A **Goods Receipt** records a purchase. It starts as a draft for you to review; only when you confirm is the stock balance updated.

## When to use

When receiving merchandise from a supplier, either by typing the items or by importing the invoice XML.

## Before you start

Inventory module in the plan. Registered products make it easier to match the items ([Products and services](https://docs.notfy.ai/en/operacao/produtos-e-servicos.md)). The menu is **Management > Inventory > Receipts**.

## Import the NF-e XML

**1. Click Import NF-e (XML)**

At the top of the receipts list.

**2. Upload the file**

In **NF-e XML file**, upload the .xml file of the electronic invoice. The items are imported and matched to the catalog when possible (by barcode and then by supplier code).

**3. Review**

"NF-e processed!" appears and the receipt opens as a draft. Match the products that were left unlinked and check quantities and costs.

**4. Confirm**

Use **Confirm Receipt**. The balance of the matched products is updated.

The invoice's supplier is created or reused by its CNPJ. An invoice with the same access key is not imported twice. If the file is not a valid NF-e XML, "Could not parse the NF-e XML" appears.

> [!TIP]
>
> To avoid downloading XMLs one by one, use **Purchases (received NF-e)** in Tax (Fiscal), which fetches the invoices issued against the company's CNPJ. See [Received invoices](https://docs.notfy.ai/en/fiscal/notas-recebidas.md).

## Create a manual receipt

**1. Click New Manual Receipt**

Opens the two-step wizard.

**2. Receipt Data**

**Registered supplier** (optional; fills in name and document), **Supplier**, **CNPJ / CPF**, **Issue Date**, **Document No. / Receipt**, **NF-e Access Key (44 digits)** and **Notes**.

**3. Receipt Items**

Use **Add Item**. For each one: **Catalog Product** (optional), **Description**, **Qty**, **Unit**, **Unit Cost**, **Subtotal**, **Supplier Code**, **Barcode**, **NCM** and **CEST**.

## Status and actions

| Status | Meaning |
| :- | :- |
| **Draft** | Under review; does not change the balance. |
| **Confirmed** | Balance and cost updated. |
| **Canceled** | Discarded. |

On the receipt: **Confirm Receipt** (asks for confirmation and **cannot be undone**), **Cancel** and, in the list, **Print Labels** and **Issue inbound NF-e** (for confirmed receipts without an NF-e key; see [Inbound NF-e](https://docs.notfy.ai/en/fiscal/nota-de-entrada.md)). The list shows **NF / Receipt**, **Supplier**, **Issue**, **Total**, **Status**, **Items** and **Confirmed on**, with a filter by **Status**.

> [!WARNING]
>
> Items without a matched catalog product do not update the balance when confirmed. Match the products first.

> [card] [Suppliers](https://docs.notfy.ai/en/operacao/fornecedores.md)
>
> Register those who sell to the company.

> [card] [Received invoices](https://docs.notfy.ai/en/fiscal/notas-recebidas.md)
>
> Import purchases through Tax (Fiscal).


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